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ClickUp VS Trello: Which is The Better Project Management Tool?

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ClickUp VS Trello: Which is The Better Project Management Tool - One Search Pro Digital Marketing Agency Malaysia

The term ‘project management’ encompasses a broad scope – one that requires the combination of several gears to get the wheel rolling. One of these vital gears is finding the proper software that makes operations easier for the team involved.

Options are many, and finding the right software can be hard for many people. You have to think of the level of convenience you are looking to have before making that final decision.

Of the many project management software in the market right now, the two that stand out are ClickUp VS Trello.

Lucky for you, in this post, we’ll explore each of these two options in detail to give you a clear image of how each works to help you make an informed decision.

If you’re looking for the best project management software but are unsure of who to go with when it comes to ClickUp and Trello, then you are in the right place.

Table of Contents | ClickUp VS Trello | One Search Pro Trusted Digital Marketing Agency Malaysia

ClickUp VS. Trello Criteria

To help you better understand how ClickUp and Trello work in project management, we decided to do the extra legwork and provide you with information on how we arrived at these two.

And we need to say this: sifting through what’s available is not easy when you consider the plethora of options available on the market like Asana and Monday.com.

Project management is vital for nearly every organization today. Source: Kissflow

So what made us narrow down to ClickUp versus Trello? We looked at the following features before making the final decision.

  • The features available.
  • Their compatibility with other power-ups.
  • The strengths and weaknesses of said tools.
  • Cost-effectiveness.

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To also put your mind at ease, we have personally used and tested both software.

Therefore, this ClickUp VS Trello review comes from experience, and you should get the full picture of how things work by the end of this.

Overview of ClickUp Vs Trello | One Search Pro Trusted Digital Marketing Agency Malaysia

ClickUp: Complete Overview

First up is ClickUp.

ClickUp is a cloud-based project management tool used by all types of businesses and team sizes to manage their project seamlessly from a central point.

It is easy to use and centralizes all the information and tools into one place, making things a lot easier for all the people with access to the management of the project in question.

ClickUp is equipped with several features that grant users the power to assign tasks to team members, allow for collaboration of people within that platform, integrate with other power-ups, and provide tools that ensure work is organized the right way.

ClickUp Overview | One Search Pro Trusted Digital Marketing Agency Malaysia
Source: Crazy Egg

Brief History of ClickUp vs Trello Review: The Ideal Project Management Tools

ClickUp was created in 2017 by Zeb Evans and Alex Yurkowski, with the headquarters set in San Diego, California.

Like many startups that try to raise funds, ClickUp managed to raise about $400,000 in the first round, which provided the foundation for the company to hit the ground running.

It has grown over the years to become among the most used project management software for all kinds of businesses around the globe. By December 2020, ClickUp had already hit a $1b valuation, and it continues to grow in leaps and bounds.

There are over 100 features that allow you to handle a myriad of tasks quickly from one point without breaking the bank. These are the attributes that have made ClickUp very popular and a top choice for businesses.

Top ClickUp Features

ClickUp is a project management tool that offers more than 100 features, each designed to handle a specific task depending on the needs of the business or the teams involved.

Some standout features that are worth your attention include the following:

ClickUp offers a range of features that come in handy when it comes to project management. Source: ClickUp


ClickUp has a one-stop-shop dashboard that displays all the tools you need for easy access, even in the free version and more.

ClickUp’s dashboard. Source: ClickUp

This allows you to quickly assign tasks, manage sprints, dependencies, among many other tools.

You even get the freedom to add widgets by calculation, status, time reporting, chat, text block, etc.


Sometimes you may need to quickly jot down some ideas as they pop up in your head while working on your project management.

Rather than opening another app to record your ideas, ClickUp comes with an inbuilt Notepad that you can open without interrupting the rest of your work.

The best part? ClickUp teams can convert the notes directly into tasks anytime you feel like it.

Goals and Targets

You can create and manage goals and targets within ClickUp seamlessly without any external help. The process is easy, quick and you can split everything up into smaller bits that make it easy to achieve.

Goals and targets are crucial for the project’s success, and finding a way to keep track of them is vital. Source: ClickUp

Workspace Views

Workspace Views is a handy feature that allows users to customize how they interact with the project they are handling.

You can choose from seven options that range from Board View, Calendar View, Box View, List View, Table View, Me Mode, and Timeline View, and even mind maps to get a complete overview of your tasks.

ClickUp offers different mode of views. Source: Sam DiNicola Digital

Assigned Comments

This feature allows you to convert the comments posted into tasks and even assign them to varying resources. This makes it possible for the assignee to see the comment in the Task Tray, where they can mark it as complete or resolved once they’re done.

Task Priorities and Time Tracking

A color-coded task prioritization system is what you get when you choose to go with ClickUp. This demarcates the roles and the tasks clearly, making assigning easier by eliminating confusion.

ClickUp’s time tracker tool allows for efficient time management. Source: ClickUp

Reminders and Notifications

Keeping tabs on the activities within the platform is just as important as completing the tasks. The notification system here is robust, and this allows users to handle changes as they come up.

Reminders and ClickUp reports ensure assignees deliver their tasks on time by sending emails or pop-ups on your smartphone or computer screen at intervals, depending on the settings.

The Pros and Cons of ClickUp

Advantages Disadvantages
  • It can be used by both solo users and teams. Most of the other project management options only cater to teams, and this is where ClickUp has the edge over them.
  • The features are way too many, and this can be overwhelming for the user. Some even handle similar functions, and this only leads to cluttering.
  • The dashboard view is efficient and easy to use. There’s no clutter, and you get a complete overview of the tasks that need your attention.
  • The learning curve can also be a little too steep for someone new to project management tools. This is down to the huge number of features that make it hard for anyone to narrow down to what works best for them.
  • Most features are free, and this makes the ClickUp pricing to features ratio cost-effective. Even using the free version still grants you access to features that are paid for in other tools.
  • The customization options are also too much, and it is easy to make things worse in your attempt to optimize operations.
  • It has a user-friendly layout with everything placed within reach and outlined in an easy-to-understand format, extending even to the ClickUp App.
  • As much as the user interface is friendly, there’s room for improvement. There are many empty panes and spaces strewn all over, and at times, the fonts appear too small and the colors too faint.

  • It is customer-centric and provides many features and tools that enhance customer experience.

  • It comes with a ClickUp Chrome extension available on all browsers that support voice programs like Google Assistant and Alexa.

  • Trello: Complete Overview

    Trello is an advanced to-do list and online task tool used to manage personal tasks and projects. It has quickly evolved over the years to become a popular choice for marketers and most software companies as it is ideal for visualizing roadmaps.

    As a highly intuitive tool, it allows the user to fully customize most parts to suit their needs. This is one of the attributes that has made it one of the most sought-after project management software for those looking to conquer an attractive niche content.

    Trello Overview | One Search Pro Trusted Digital Marketing Agency Malaysia
    Source: Crazy Egg

    Brief History of Trello

    Trello is a tool founded and released in 2014 by Joel Spolsky, a Fog Creek founder. It raised about $10.3 million in funding from Spark Capital and Index Ventures.

    By 2016, Trello had over 1.1 million daily active users and over 14 million signups. This was quite impressive, considering the level of competition around that time and the duration it took them to hit that milestone.

    Trello was then acquired by Atlassian for about $425 million. In 2018, Trello acquired another company called Butler which added some power-up features for automating your tasks in the Trello dashboard.

    Over the years, Trello has undergone upgrades to become what it is today, a very popular project management tool for individuals and businesses.

    Trello has been around for over six years. Source: Trello

    Top Trello Features

    Like ClickUp, Trello has an impressive number of features designed to deal with various needs. Some of the most notable ones include the following.

    Card Covers

    Trello is equipped with colorful card covers that improve the visual aspect of the entire setup, making it easy to navigate and organize the tasks to avoid confusion. Using them is also straightforward, and you will not even need any external help.

    “With Trello, you get to effortlessly create boards and drag multiple tasks in-between steps. ” – Olivia Tan, the co-founder of CocoFax

    Card covers and colors make Trello boards more organized and visually appealing. Source: Trello

    Advanced Checklists

    When dealing with a huge project, things can get messy very quickly. To counter this, Trello came up with an ingenious checklist feature that allows the user to map out the tasks to keep track of all the moving parts as they happen.

    This feature also gives everyone accessing the project a clear understanding of the roles of each member on your team to avoid overlapping, which may lead to confusion.

    Advanced checklists add to the functionality of Trello’s overall project management system. Source: Trello

    Butler Automations

    Butler is one of the best Trello features that help users automate functions, commands, and rules on their Trello dashboards.

    The aim here is to cut down the need to perform repetitive tasks. Setting the automation rules and commands is not that complicated either, but you will save yourself a lot of work and time once you get this working.

    Power-Ups Integration

    Trello gives the user the ability to integrate third-party tools to make functionality even more efficient. This ranges from Box view, Dropbox, Gantt charts, among many others. The integration is seamless and easy to set up.

    Trello’s integrations make life easier! Source: Trello

    Keyboard Shortcuts

    Trello is equipped with a functionality that allows people to use keyboard shortcuts to make their work easier. This will not only save you time wasted by clicking on every item you need, but it makes handling tasks even easier.

    Some of the notable keyboard shortcuts features you can take advantage of include the following:

    • B – To access the Board Menu.
    • N – To add a new card to any list.
    • Q – To view your cards only.
    • F – To access the filter function to see the assigned Trello cards.
    • D – To make a due date when viewing a card.
    • C – To archive a card and clear space.
    • SPACE – To assign yourself a card.
    • ? – To open up more shortcuts options.

    Other Features

    Some of the other features worth mentioning include the following.

    • The ability to attach files of up to 250 MB.
    • Great security features like the ability to impose restrictions on membership invitations, the removal of members, setting access permissions, and the ability to control who can create public and private boards.
    • The ability to integrate with other Power-Ups apps like Slack, Salesforce, Github, Google Hangouts, Evernote, among many others.

    The Pros and Cons of Trello

    Advantages Disadvantages

  • Trello is equipped with well-organized card and board systems that make work easier and reduce confusion since everything can be assigned to a specific color and order for easier tracking.

  • It relies heavily on system data despite being cloud-based software. If you’re cut off from the internet, you will not be able to use it.
  • Smooth editing capabilities that help users to keep the projects well organized and easy to edit when the need arises. This is also available on the Trello free plan.
  • Trello is one of the project management tools with limited storage capabilities. The free version only allows people to attach up to 10 MB of data. This can be expanded to 250 MB on Trello premium, which is still limited by all standards.
  • The ability to collaborate through the many features makes it easy for tasks, notes, and assignments to be shared in any format between your team members. You can also share the tasks directly via Google Drive or DropBox.
  • It is not ideal for large teams. It is convenient for small teams and individuals, but once the team grows and expands, things start getting complicated, and errors start popping up every time and then.
  • You can prioritize tasks with flexible deadlines that work with your schedule. This high level of flexibility makes Trello a good option for time-constrained people.
  • The commenting feature needs a lot of improvements. Users are only allowed to comment but no editing. Once a comment has been sent, the only way to edit it is to write a new one from scratch.
  • It has a searchable database that helps users quickly find anything they need when the data is too much.
  • Trello supports mobile optimization making it easy for the target audience to access it from their PC or mobile phone at any time of the day.
  • ClickUp VS Trello: Head-to-Head Comparison of The Ideal Project Management Tools



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    • $5/Month for Small Teams
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    Time Tracking


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    Task Tray


    Verdict: Trello VS ClickUp Review

    Finding the right tool for your project management could make a huge difference in handling your tasks. The main aim here is to cut down time-wasting by optimizing how teams and individuals meet their deadlines.

    So who comes out on top between ClickUp VS Trello? The answer would be ClickUp.

    ClickUp is more rounded, and the fact that it can handle the scaling up of teams from individuals to bigger teams gives it an edge over Trello. Compound that with the huge number of features available, and you have a project management software that does what it was designed for.

    Trello, on the other hand, falls short in terms of its inability to handle bigger teams. This means you will have to switch to another option when the time to scale up comes, which is not ideal for anyone, and Trello loses here.

    Ultimately, we think personal preference does play a huge role when deciding on Trello VS ClickUp, and you can still look at other options like Asana if you need to!

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